Board News

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  ELECTED BOARD of DIRECTORS 2019

  President....................Sylvain Richer

  1st Vice-President........Marco Scichilone

  2nd Vice-President.......Ronald Chamberlain

  Secretary/Treasurer.....Claude E. Chiasson

  Board Meetings every 2nd Tuesday of the Month (May to Oct.) at Community Room Sobeys 7:00pm. 

  Members may be present to proposed ideals or raise a concern (email us in advance)

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MONTHLY CLUB DIRECTORS MEETING, Tuesday May 14-2019 at Sobeys Community Room

In Attendance:  S. Richer, C. Chiasson, M. Scichilone, R. Chamberlain along with Michel Levesque (maintenance)

 To date we have 149 members of which 118 have restricted firearms which we report to the CFO

We have applied for $50,000 of Fire Insurance on our buildings for a yearly cost of $430.  A fire break was clear cut near the buildings as part of the insurance requirements.  

We have contacted clients for range rentals, it a large source of revenue. So far we have City Police, BNPP, DNR (Bathust &Tracadie), Brinks and (new) the Sheriffs Dept.We will send out e-mails every Sunday to indicate range closures, BUT check our Web site calendar before going to the range. 

We are on the priority list to get our range inspected and certified this spring. They are aware of our plans for a pistol range and have offered to help in the pre-planning (NOT PRE-APPROVAL, it will have to be inspected on completion). As soon as we have the 100m rifle range inspection there will be a special membership meeting called to explain the pistol range plans.

 We presently have $ 15,000 available for our 2019 pistol range construction.   We will be looking a for members willing to loan the club  money for a 2-3 month period as we are required to pay all work cost up front before we receive the government refund. This would allow for $30,000 expenditures with a $15,000 refunded. We would offer a free membership year for every month until your funds are refunded.  

We will start on the cutting/clearing of the pistol range area on as soon as possible get a better look at the ground conditions, We will be looking for volunteers (usually Wednesday mornings 8-1pm) to help mainly with removing the cut  trees/branches from the range area.

 For this reason we have re-visited our policy on transportation and work. With so few volunteers we have to try to refund travel cost to the few that do show up without paying cash. We plan on offering free yearly membership to volunteers to show our appreciation.  A 1 year membership for every 5 pre-approved trips to the range for maintenance or operations or a 1 year membership for every 10 hours ( 2 average days) of construction work.

We will be offering both rim fire & center fire pistol  shooting program using official competition targets on a bi-monthly basis every 2nd Sunday morning STARTING 1st SUNDAY of JUNE at 9:00am   

Details will soon be posted on the web site under Notices for shooting program description.

Next board meeting, Tuesday June 11,2019

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MONTHLY CLUB DIRECTORS MEETING, Tuesday April 9-2019 at Sobeys Community Room

In Attendance:  S. Richer, C. Chiasson, M. Scichilone, R. Chamberlain along with John Stewart & Michel Levesque (maintenance)

To date we have 130 members of which 112 have restricted firearms which we report to the CFO

We have received our 2019 Liability insurance for 160 members with the SFC (shooting federation of Canada). A copy was sent to our landlord.

The 20m, one hand Olympic style , pistol 22 shooting and  7-15-20m 6 position, large centerfire pistol  shooting will be offered this summer. More information to follow.

The Bathurst City Police have agreed to a 5 year rental period (2019-20-21-22-23)  for a one time $5000 payment which we have already received.

We presently have $15,000 available for the pistol range construction this summer. Our 2019 funding for range work through the SDR is for the sum of $43000.00 of which they will refund 50%. We must pay all work cost up front before we receive the government refund. We will be looking for members willing to loan the club $5000 for a 2-3 month period, we will offer 10% interest and a one year membership for every month their money is not refunded.

We expect to have the range road open by the end of the month. A e-mail will b sent when the road is accessible.

IMPORTANT club memberships automatically cycle’s, to the regular rate of $70.00 on May 1st, 2019, tell your friends if they have not renewed their memberships.

Next board meeting, Tuesday May 14-2019

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MONTHLY CLUB DIRECTORS MEETING, Tuesday March 12-2019 at Sobeys Community Room

In Attendance:  S. Richer, C. Chiasson, M. Scichilone, R. Chamberlain along with John Stewart & Michel Levesque (maintenance)

Due to the Sept. 2018 range inspection having been re-scheduled to the spring of 2019, we will be meeting monthly during the off season to plan for our 2019 operations and the proposed construction of a 25m pistol range.  There will be a special membership meeting called in the spring to explain.

To date we have 125 members of which 105 have restricted firearms which we report to the CFO

We have applied for our 2019 Liability insurance with the SFC (shooting federation of Canada). Total cost of $2100 for up to 160 members.

We have received word that our 2019 funding for range work through the SDR is for the sum of $43000.00 of which they will refund 50%. We are cash short; we have a meeting set up with the City Police to offer a 5 year range rental agreement for a onetime payment to get funds for this year’s range work. We will be looking for members willing to loan the club money for a 2-3 month period. We must pay all work cost up front before we receive the government refund.

We will be offering both rim fire & center fire pistol  shooting program using official competition targets on a bi-monthly basis every 2nd Sunday morning.   Targets have been ordered,  .22 pistol  will be 20m, one hand Olympic style shooting, center fire will be 7-15-20m 6 position shooting. More information to follow.

Next board meeting, Tuesday April 9-2019

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MONTHLY CLUB DIRECTORS  MEETING, Tuesday Feb. 12-2019 at Sobeys Community Room

In Attendance:  S. Richer, C. Chiasson, M. Scichilone, R. Chamberlain & M. Levesque (maintenance)

Due to the Sept. 2018 range inspection having been re-scheduled to the spring of 2019, we will be meeting monthly during the off season to plan for our 2019 operations and the proposed construction of a 25m pistol range.

To date we have 122 members of which 101 have restricted firearms.

We have received our 2nd refund totalling $3808.00 from the SDR for range repairs carried out in 2018.   A total of $ 15,948 was spent on repairs in 2018 of which $ 7897 was refunded. Our present bank balance minus - $2250 insurance payment is $ 11,357.00  

The club is now affiliated with the Royal NB Rifle Association at a cost of $190 year. We plan to implement a .22 caliber rim fire pistol shooting program using official competition targets on a bi-monthly basis every 2nd Sunday morning.  The event will be run by Ron Chamberlain to provide expert advice and coaching.  If successful we may also consider large caliber pistol sessions. We will email members in the near future to see if enough members are interested

We are still planning for the construction of a dedicated 25m pistol range if funds are available. We are still waiting for our range certification inspection in the spring and at that time we will present our plans for the pistol range to the inspector. We will call a special membership meeting in the spring before any decisions are made.

In order to remain above board and open to the general membership, we are introducing our club policies so that members can understand our vision and function of the club. See below

We will post our monthly meeting topics by the following Sunday of the meeting.

 Next board meeting, Tuesday  March 12-2019


2019 CLUB POLICIES      ( updated Feb 12-2019)

Guest policy

Your guest cannot use their own personal firearms as they do not have a TRANSPORTATION permit. They must use the club members firearms unless they have a transportation permit from the DNR or are members of another shooting club

Field BRASS policy

All used field brass belongs to the club. You may only keep your own personal fired brass

Range Maintenance policy

Weekly range maintenance will NOW be carried out on Wednesday mornings from 8:am to 1:00pm.

The range will be closed to members to allow range work to be carried out.

 Discipline policy

A member can be disciplined by a suspension or even life time suspension from the club for behaviour detrimental to the club. This includes safety violations, behavioural issues, theft, vandalism and harassment either written or spoken and any other issues deemed detrimental to the club.

The matter will be dealt with by the Elected Directors; their decision must be unanimous by all (4) elected board directors to discipline a member. The results will be kept confidential unless the offending member deems it otherwise.

Volunteer / transportation policy

Out of 170 members, we presently have only 9 volunteers including the 4 Directors.  With so few volunteers available to maintain the range site we now must try to help defray the travel cost to the range to do maintenance work.  We proposed to pay $10.00 per vehicle per trip (  based on current gas prices )  to the range for pre-approved range work.  The travel must be approved in advance by two (2) directors and a log kept of the date, personnel involved and the work required.  Payment would be made by club bank check once (1) per year in November. Estimated cost $300 per year for regular maintenance, more if construction involved.

GAS OPERATED EQUIPMENT   (chain saws, brush cutters, mowers, etc..)

All safety equipment PPE’s must be used, hearing & eye protection, chain saw pants for chain saws

No hot fuelling of gas engines is allowed, engine must be cold and located on non flammable ground

A fire extinguisher must be within reach

Cell phone is required for all maintenance work in case of an accident

MOTION TO CHANGE THE CONSTITUTION,  to be submitted for vote at the next special  membership meeting

Motion to delete section 3a - line 2 and add THE FOLLOWING to constitution:

New Brunswick an is officially bilingual province

Members have the right to be served in a language of their choice, Therefore   

PRESIDENT must be able to speak and understand both official languages

TREASURER must be able to speak and understand both official languages

SECRETARY must be FULLY BILINGUAL, speak, read, write & translate both official languages

Vice-presidents and committee chair persons may be unilingual but being bilingual would be an asset.

President  & Treasurer may be unilingual if no other qualified persons can be found for the positions. 

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MONTHLY CLUB DIRECTORS BOARD MEETING, Jan. 15-2019

Sobeys Community Room, 7:00pm

In Attendance:  S. Richer, C. Chiasson, M. Scichilone, R. Chamberlain & John Stewart (maintenance)

Due to the Sept. 2018 range inspection having been re-scheduled to the spring of 2019, we will be meeting monthly during the off season to plan for our 2019 operations.

To date we have 113 members of which 97 have restricted firearms and were sent to the CFO

Don Alexander resigned as Chairperson of the events committee today.   A replacement will be chosen by the president at a later date.

We have not received our 2nd refund request totalling $3808.00 for range repairs carried out in 2018. It was submitted Dec 19.  Latest information is it`s in Fredericton awaiting approval

Our constitution was looked at by a legal expert who suggested, without changing the wording or context of our constitution to add a reference that the term ``CLUB`` as referring to the Club de Tir Chaleur Shooting Club Inc.  and to add  an index  with a numbering system  to follow a more standardized constitution format.   The changes have been posted on the web site

The club will be applying for affiliation with the Royal NB Rifle Association at a cost of $190 year. The association has since the early 1980s been recognized by the provincial govt. as the sport governing body for all shooting sports in the province.   The RNBRA   keeps clubs informed of developments, programs and initiatives to offer assistance to affiliated clubs in order to promote shooting sports in NB along with expert help in range site pre-inspection and training of Range Officers with provincial certification. 

We plan on trying to implement a rim & center fire pistol shooting program using official competition targets on a bi-monthly basis every 2nd Sunday morning.  The event will be run by Ron Chamberlain to provide expert advice and coaching. If successful we may also consider 22 rim fire sessions if we have qualified volunteers to organise it.

We are still planning for the construction of a dedicated 25m pistol range if funds are a available. We will call a special membership meeting in the spring before any decisions are made.

We also are going to be introducing club policies on membership discipline and see if the club can help pay  transportation cost  for volunteers required for work at the range site.  We do not have many volunteers so we are planning to help defray travel cost to those who do volunteer for range work.

Next board meeting Feb. 15-2019

 

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                  SPECIAL MEMBERSHIP MEETING AGM 2018 

December 2nd,2018 

Raoul Charest Community Center

985 Rue Principal

Beresford, NB

 1:32pm  Meeting called to order by the president, Sylvain Richer. He introduced Board of directors, Marco Scichilone 1st VP, Ronald Chamberlain 2nd VP, Claude Chiasson, secretary/treasurer and committee chairpersons John Stewart (maintenance) and Don Alexander (events)

1)    Check attending membership have signed roll call sheet, 46 out of 119 active members = 39%  establish quorum Y/N = yes

2)    Establish language of meeting, bilingual

3)    Remarks/meeting rules set by president who will be the Moderator, the secretary will present the minutes and correspondence, the treasurer will present the finances.   One person speaks at a time, wait your turn, state your name and membership number, keep it brief and to the point, no personal attacks.

1:35pm Reading of 2017 minutes and unfinished business and financial of last membership meeting by secretary claude chiasson in both official languages. No unfinished 2017 business. 2017 Fiscal was 167 members, income $9,605, expenses $8,441, profit $1164, grand NET total in our accounts $11,996

Approval of minutes made by Rene Salter #304 and seconded, motion carried

1:42pm  Presidents report of past 2018 season, what was accomplished by Sylvain Richer 

-The board made a commitment to volunteer the time and effort to move the club forward

-The Board made a policy to meet 1/month during the shooting season (may to Oct)

-We started an Open door policy where members are kept informed of our decisions, unlike in the past where the board members had to sign a non disclosure document.

-We actively sought out new clients resulting in $2200 more than last year’s $650

-We had a range inspection due Sept. of this year which required quite a lot of work to fix problems

-We extended the backstop from 56ft to 66ft,

-We extended the backstop crest to 1.5m (federal standard, nb is 1m)

-We extended the berm (wing out’s) by 12ft on either side

-We cut a 250m x 400m safety boundary with signage every 15m

-We replace all signage with our civic address

-We actively sought out any available funding resulting in a 50% refund on our range repair expenses from the NB Regional Development Society, it was time consuming and we also received incorrect information at the start but in the end we still recovered money to modernize the range. Range site repairs totaled $15,941 and were able to recover $ 7,900

-We finally purchased our storage unit, adding a roof to protect our investment

-We added 4 pistol benches and brass deflector screens built by Ron Chamberlain

-We replaced the shooting platform roof with a steel roof to protect it from heavy snowfall & icing

- Our range inspection due in September was postponed to next July of 2019

 1:56pm  Report on Nov. meeting with our landlord St. Isidore Asphalt 

 Sylvain & Marco had a meeting with Mr Losier on Nov. 23-2018. He said employees had inspected the range 3 times and reported  the berm repairs, new storage and that the property was clean. He was surprised to know had so many members (169). End result, a new 5 year lease and he agreed to our proposal to construct a 25m pistol range.

Approval of presidents report made by Rene Salter #304 and seconded, motion carried


2:01pm  Report of 2018 fiscal by club treasurer 

Jan. 1,  funds in bank                 $11,990.00       Balance from December 31st, 2017

  169 MEMBER DUES               $9,470.00      includes paypal -4% service fee

 RANGE RENTALS                    $2,775.00      up from 2017 total of $650

 TOTAL INCOME 2018             $12,445.00

  EXPENSES  by Category

            Banking Fees                 -$  118

            Office Supplies              -$  672

           Rentals                           -$    75

           Shipping / Mail                -$  349     stamps / po box rental $ 186

           SIGNS                             $       0

           Range maintenance        -$1,409    includes Clovis Septic $402

           Labour                             $        0

           travel/shipping                  -$   100

           Web Site                           -$2,994     yearly average $1400 includes web master fees $90/hr, Onetime payment for club controlled, fully bilingual site,

           Safety                                -$   215

           Events                               -$   370

           Legal / Insurance              -$2,000      liability insurance

           misc                                   $       1

    Club EXPENSES 2018       -$7,801.00

RANGE SITE REPAIRS (required for range certification)

            Berme Repairs                   -$7,545

            Storage                               -$2,350

             Roofs                                 -$3,796

            Main Gate                           -$1,449

            Signage                               -$   808

 TOTAL Range REPAIRS 2018     -$15,948

Govt. Subsidy  part 1 Refund              $4,094     received Nov 9-2018

Govt. Subsidy  part 2 Refund              $3,807     being submitted for refund dec 2018

CLUB BANK BALANCE 2018 NET    $8,386 includes expected part 2 refund

2018  Operating Loss from 2017         -$3,611 

 Approval of 2018 financial report made by Rene Salter #304 and seconded, motion carried


 2:10pm  Report of 2018 club secretary 

Report from club secretary,  range inspection due in September delayed to july 31-2018,  events, had 6 fun shoots, The legal issue is Transportation permits for guests. Guests require a TRANSPORTATION PERMIT, if they intend to use their own personal firearms unless they are a member from another gun club they must request and get a paper transportation permit from the DNR.  We will have to enforce this; guests with no transportation permits must use the member’s firearms.

Approval of 2018 secretary’s report made by Rene Salter #304 and seconded, motion carried


 2:15  pm  Vote on special resolutions requiring  approval by membership vote

MOTION # 1 : MODIFY quorum from 30% of paid up members to 10% of paid up members

Motion proposed by claude chiasson and seconded  Motion carried


MOTION # 2 : Change the date of the AGM from 2nd Sunday of January to 1st Sunday of December

Motion proposed by claude chiasson and seconded Motion carried


MOTION  # 3 : Delete Section 2 General Membership rules and Replace with

-          Refer to club web site for updated safety rules

-          Motion proposed by claude chiasson and seconded -   Motion carried


MOTION # 4:  MODIFY ELECTED CLUB EXECUTIVE DUTIES and QUALIFICATIONS

1-    Qualifications

Club executives must have been a continuous club member for 2 years before applying.

They must have a working knowledge of both official languages.

No two board members can be related by blood or marriage to one another.

Board members must be willing to invest the time and effort required to move the club forward

They must be available for monthly executive meetings during the shooting season from May to October.

The topics of these monthly meetings must be posted on our web site within seven (7) days so club members can monitor their performance and the clubs future plans. Active members with concerns or proposals may attend.

 2-     Elected Club Executive will consist of:

-  President, cannot also be a secretary

-  1st Vice-President

-   2nd Vice-President

-  Secretary cannot also be the President

-  Treasurer

3-     Length of Appointments – 2 Years

Motion proposed by claude chiasson and seconded, Motion carried

 

MOTIONS # 5 : DELETE Club Directors/Committee Chair persons and replace by

If required the club president at any time can appoint individual club members to help out and chair specialized committees as needed.  Chair persons report directly to the president for guidance and direction.  The president can remove any chair person for non-performance or failing to follow the president’s directions.

Motion proposed by claude chiasson and seconded Motion carried

 

MOTIONS #  : 6

 To REMOVE BILINGUAL REQUIREMENTS FROM CONSTITUTION

DELETE Club Directors/Committee Chair persons and replace by

Motion proposed by hugh Alexander and seconded

A lot of discussion on the topic, Motion deferred to verify legality

Language of Directors will be re-visited at the next special meeting ASAP

 

3:20pm New business / proposed new club projects (possibilities) by secretary

 5 year plan, (new pistol range, have $ 5000 in reserve funds by next range inspection – 2023

Once fired brass belongs to club, you may pick up your own personal brass

NEW as REQUIRED BY THE FIREARMS ACT, guests cannot use their own personal firearms (THEY DO NO HAVE A TRANSPORTATION PERMIT; they must use the members firearms)

Range closed every Wednesday morning for maintenance from 8am to noon

Rate increases, same for 2019,  for 2020 propose  $50 for seniors/young adult, $70 for reg. members, extra $50 for new members  (includes Range Safety Induction Course). We will re-visit rates for 2020 at the next Special Meeting

We are in the process of setting up Olympic style 22 pistol practice by Ron Chamberlain, probably every 2nd Sunday  morning.

----- TO NOTE, we forgot to mention it we also plan 22 rifle with Don Alexander if we generate enough interest in either of them.  Our apologies to Don Alexander  of the forgetting to mention it.

-      I    - if funding still available plans are to start on a dedicated 25m pistol range

-      Will be  planned as bare bone, 6 to 8 stns, range access door only on 1 end

-      We need to talk to the range inspector to be sure we are pre-approved for the construction

-      Would probably require 3 or 4 members willing to lend the club $5K for a 3 month period until we are refunded by the NB Regional Development Society  ( Lifetime membership pass to the investors ??  Decision will be made in the spring

-      WE PLAN TO CALL A SPECIAL MEMBERSHIP MEETING IN THE SPRING to discuss plans/cost  for the prosed 25m pistol range,  also  if we have enough interest .22 pistol ( with Ron Chamberlain) & 22 rifle shooting ( with Don Alexander) on Sunday mornings using official paper targets and tweak the constitution with reference to the language requirements of the club directors.

-      From Hugh Alexander, club will look into insurance for our buildings 

3:40pm     Elections, Both the 1st VP and secretary/treasurer positions were up for election.  Marco Scichilone re-offered for 1st Vice-President, Claude Chiasson said he would step down if somebody wanted the position, no one came forward. Result, status quo for 2019, Marco Scichilone remains as 1st Vice –President and claude chiasson remains as secretary/treasurer.

Meeting closed 3:40pm


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