CONSTITUTION V-14
Date: December 1-2019 - 14th Revision
ENGLISH VERSION CONSIDERED THE ORIGINAL VERSION
CLUB DE TIR CHALEUR SHOOTING CLUB INC.
Range Site: 733 Chemin de la Pépinière, Madran, NB
PO Box 20059 RPO PLAZA
BATHURST, NB, E2A 4V7
TABLE OF CONTENTS
PART I : GENERAL………………………….......................................……page
2
Information on the Organisation
PART II :
MEMBERSHIP ( 12 months – January 1st to December
31st )…..page 2
General Membership Qualifications
PART III :
ELECTED DIRECTORS …………..............................……..........page 3
3a) General Club Director
Qualifications
3b) Club Directors
3c) Election of Directors
PART IV : DUTIES OF CLUB DIRECTORS………………………..........……page
4
4a) President
4b) Vice-President
4c) Secretary / Treasurer
4d) Committee Chair
Persons
PART V: AGM, SPECIAL or EMERGENCY
MEMBERSHIP MEETINGS.page 5
5a) General Meeting Rules
5b) Membership Meetings –
Guidelines Only / Optional
5c) Steps for an election
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PART I: GENERAL
The name of the not for profit organization shall be known as the:
CLUB DE TIR CHALEUR
SHOOTING CLUB INC.
( hereafter , “Club” )
Incorporated December 11th, 2015
Corporate Registry NB # 686291
1) The Purpose
of the organization shall be:
a. To provide a safe environment for recreational shooting of firearms.
b. To encourage the safe storage/transportation/use and handling of
firearms
c. To promote the sport to younger individuals in a safe and friendly
environment.
d. To educate and promote the sport to the general public.
e. To provide when requested, exclusive access to a closed course on the
shooting range for local police forces, armed guards and the New Brunswick
Department of Justice and Public Safety for their firearms training &
yearly qualifications.
f. To be affiliated with other shooting clubs in the province and be a
member in good standing with the Canadian National Firearms Association or the
Shooting Federation of Canada
PART II:
MEMBERSHIP
2)
MEMBERSHIP ( 12 months from
Jan 1st to Dec 31st )
General Qualifications (see web site
for posted current safety rules)
- MEMBERS must have a VALID & LEGAL FIREARMS PERMIT (PAL).
- Members must be 18 years of age or older and pre-approve for admission.
They must provide personal information of age, address, phone number, email
address and have a FEDERAL FIREARMS PERMIT (PAL).
- All members must read and understand the club rules.
- All NEW members must take a “green-card” safety course with a club
RSO (Range Safety Officer) prior to being permitted access to the shooting
range.
- Junior members aged 12 to 17 years of age may be able to use a firearm
at the range if in direct supervision of an adult member. The club member
responsible for the direct supervision of the junior member must be within
arm’s length of the firearms at all times. Once a junior member turns 18, they
are no longer eligible for a junior membership. Instead, they must apply for a
Possession and Acquisition License (PAL) and pay applicable fees to become club
members
PART III:
ELECTED DIRECTORS
Directors have only 1 vote, regardless of how many positions they
hold
3a.) Directors General Qualifications- New Brunswick an is officially
bilingual province
- Members have the right to be served in
a language of their choice
- PRESIDENT must be able to speak and
understand both official languages
- TREASURER must be able to speak and
understand both official languages
- SECRETARY must be FULLY BILINGUAL,
speak, read, write & translate both official languages
- Vice-presidents and committee chair
persons may be unilingual but being bilingual would be an asset.
- President &
Treasurer may be unilingual if no other qualified persons can be found for the
positions. - Club Directors must have been a club member for 2 years before
applying
- Club Directors must have a working knowledge of both official
languages
- Club Directors cannot be related by blood or marriage to one another.
- Directors must be willing to invest the time and effort to move the
club forward.
- Be available for monthly meetings during the shooting season from May
to Oct.
- The topics of theses monthly meetings must be posted on our web site
within seven (7) days so club members can monitor their performance and the
clubs future plans. Active members with concerns or proposals can attend.
3b.) Elected Club Directors will consist of:
- President, cannot also be
the Secretary
- 1ST Vice-President
- 2ND Vice-President
- Secretary cannot also be the President
- Treasurer
3c) Elections:
- Elections are normally held every 2 years
- Directors are elected for a 2 year term or until the election of
successors by a majority of club members present at the annual or special members
meeting.
- The Annual Meeting AGM or Special meeting time and place must be
published two (2) weeks in advance and every effort must be made to alert the
club membership. The annual AGM meeting and elections will normally take place
before December 11th, which is the club’s incorporation anniversary
date.
PART IV: DUTIES OF CLUB DIRECTORS
4) DUTIES OF CLUB DIRECTORS
4a.) President
- Does not vote on board decisions except as a tie breaker.
- Oversees the direction and well being of the club.
- Must be the main spokesman to the public for the club.
- Must schedule, oversee and preside/chair all meetings.
- Must ensure all rules and constitution are followed and upheld.
- Must ensure operations and finances are disclosed to club
membership.
- Will appoint committee chair persons as required and oversee
that all committees function properly and adhere to their responsibilities.
- May call club membership to special meetings as deemed
necessary.
- President may replace any chair person if not performing their duties.
4b.) Vice-Presidents
- Report Directly to the President
- With direction of the president, vice-presidents oversee the function
of the club.
-They will assume the presidents duties if president is
un-available.
Refer to duties of President
4c.) Secretary / Treasurer
- Receive all monies due to the club.
- Keep track of range use rentals by clients and invoice clients.
- Pay all fully documented club expenses by bank check in a timely
manner as authorized by the president.
- All bank checks, vouchers and legal documents must be fully documented
and signed by 2 executive signing officers of the club.
- Must prepare financial projections required for the club to function
the next year.
-Must keep detailed monthly records of club receipts &
disbursement.
- Must Prepare and submit detailed annual financial report to membership
- Must Prepare & file corporate documents and annual fees for
Corporation
- According to the COMPANIES ACT no club members can be paid for work
done for or on behalf of the club.
4d.) Committee Chair Persons
- If required the club president at any time may appoint individual club
members to help out and chair specialized committees as needed. Chair
persons report directly to the president for guidance and direction. The
president can remove any chair person for non-performance or failing to follow
the president’s directions.
PART V: AGM,
SPECIAL or EMERGENCY MEMBERSHIP MEETINGS
5a.) General
rules (ONLY CURRENT FISCAL YEAR PAID
UP MEMBERS MAY ATTEND)
- The membership
meeting time and place must be published two (2) weeks in advance and every
effort must be made to alert the club membership.
- If required
by the board of directors, emergency or special club meetings can be held
allowing for two (2) week prior written notice to the membership.
- Motions to be
presented at meetings must be delivered to the executive at least 30 days
before the annual, special or emergency meeting and be posted on the club web
site 2 weeks prior to meeting.
- Quorum for
Board of Directors is 50% (percentage of elected board required).
- Quorum
membership meetings is 10% of active club members.
Quorum is the percentage of membership required to vote on
motions, resolutions or business
Federal guidelines for a not-profit-sports group is 10% refer N-F-P Corp
Act S.C. 2009,c23
5b.) Membership Meetings -
Guidelines Only / Optional
- Meeting called to order by the president, introduce Board of Directors
- Check attending membership have signed roll call sheet, establish quorum
Y/N
- Establish language of meeting
- Remarks/meeting rules set by president who will be the Moderator, the
secretary will present the minutes and correspondence, the treasurer will
present the finances. One person speaks at a time, wait your turn, state
your name and membership number, keep it brief and to the point, no personal
attacks.
- Reading and approval of minutes and unfinished business of last meeting
- President’s report of the past season, what was accomplished by the
board
- Report of club Treasurer ( finances, monies collected, total spent by
club)
- Report from club secretary (membership, communications, legal, safety,
committees, unfinished business,
- Vote on special resolutions requiring approval by membership vote and/or
motions to modify the constitution
- New business / proposed new club projects (possibilities)
- Election of new officers, if
required, Vote in order, President, VP’s, Sec., Treasurer,
5c) Steps for an election
Open floor for nomination & seconded mandatory
Repeat open floor for nomination twice
Close floor for nomination