Board Meeting

Board Meeting

27 March 2024, 7:00pm

Secretary’s Residence

In attendance were president Sylvain Richer, 2nd vice president Ron Chamberlain and secretary treasurer Claude E. Chiasson. Absent due to out of town commitments was vice-president Marco Scichilone.

Also present was Mike Haywood, a club member and IT specialist who volunteered to look into replacing our 10-year-old web site that was outdated, unreliable and expensive to maintain. He is working on the project in his spare time. His instructions were to design a cost effective, simple to operate web site along with a program to keep track of membership information.

1. 1^st order of business: Appointment of 2 new committee members by the president.
   • John Stewart was appointed head of maintenance committee reporting to Claude Chiasson head of site planning & safety.
   • Mike Haywood was appointed head of the new web/media committee.
   • To note;
     • Elected directors and people in charge of committees will receive a free membership card every year.
     • Club members also receive free membership card or vehicle mileage rate for performing MANDATED CLUB work on approved maintenance or construction work where they can earn 1 year membership for every 8 hours of labor.
       
2. 2nd order of business: Changing the club fiscal year from Jan 1 to Dec 31 changes to Dec 1 to Nov. 30 of the following year.
   • The membership year from Jan 1 to Dec 31 changes to Dec 1 to Nov. 30 of the following year.
   • This will make the fiscal year more in tune with the range activities from April to November.
     
3. General Discussion
   • The club along with our landlord is now insured for the 2024 season.
     
   • 2024 range certification:
     • We are due for our 5-year range certification inspection at the end of June.
     • The only things remaining to do is having the new safety rules posted at the range site (requires replacing the 3 yellow signs).
     • We also have to brush out our safety boundary & replace any damaged or missing Range Keep Out signs.
     • The last item required is to modify both bullet backstops to their proper slope angle of 35-45 degrees. The base of the bullet backstops was dug out late last fall but frozen ground did not permit grading the proper slope angle. We have to finish this work
       
   • Planned work 2024:
     • We plan to replace the porta potty with a new one.
     • Forest fire safety
       • We plan to add crushed rock around and under the storage shed.
       • We will also place aluminum sheeting on the asphalt shingle roof to prevent flying embers from a forest fire igniting the storage shed.

Meeting adjourned 8:30pm